There are many factors that go into choosing the right venue for your wedding. While the atmosphere is important, it is also important to consider practical considerations to ensure that your wedding day runs as smoothly and unforgettable as possible.
Timing
When choosing your wedding date, it is also important to consider the impact of other events on the availability of the wedding venue. For example, check the event calendar in the city or near the wedding venue to avoid unpleasant surprises. It is also worth considering alternative seasons, such as spring, autumn or winter, when the availability of the venue may be better and the prices more affordable.
Party room
Start by researching different venues online and looking at photos of previous weddings at the venue. Arrange viewings to suit your budget and make sure the venue can accommodate your planned number of guests and offers space for the elements you want, such as a dance floor and a buffet.
Choose a space that appeals to you, and make sure that you don't need to make any major changes. Be sure to ask about any restrictions the space may have, and make sure that it's easy for all guests to get around. Also, check out the technical features of the space, such as sound and lighting.
Price
Be careful about the price and ask for a clear quote that includes all possible costs. Make sure you are aware of all additional fees and cancellation policies. Compare prices of different facilities, also taking into account included services and possible additional costs.
Consider holding your wedding on a Friday, which may be a more economical option. Also, be sure to check out nearby accommodation options and provide easy options for your guests.
Serving and cleaning
Check what services and table settings the venue offers and find out which partners the venue recommends. Also, make sure how the venue will be cleaned and sanitized and who is responsible for them.
Remember that the venue you choose will be shaped by the wedding decorations and flowers, but the most important thing is that the venue provides a suitable and pleasant environment for an unforgettable wedding celebration.
CHECKLIST FOR VISITING THE PARTY SPACE:
- Is the space available at your desired time?
- Are there other weddings in the venue or surrounding area on the same day?
- Can the visit be arranged close to your time?
- Rental period of the space?
- Advance payment? Other payment method?
- Are there any additional costs for the space/its use?
- Cancellation options?
- Are the insurances in order?
- How many people can the space accommodate?
- Arranging tables?
- Barrier-free movement?
- Reservation schedule: when can I access the space? When will I receive it?
- Make sure what you can bring into the space?
- Can I modify the space? (move furniture, paintings, etc.)
- Mounting options for e.g. decorations, lights, etc.?
- Weather reservations in place?
- Accommodations for guests, is there accommodation at the party venue or perhaps nearby?
- Parking?
- Room for the bride and her entourage?
- Room for a band?
- Does the space have good sound?
- Are there any restrictions on photography? (note where you are not allowed to go in the space and surroundings)
- Can I bring my own catering or wedding cake?
- If outside catering, what are the kitchen facilities?
- Will there be an additional charge for tablecloths or the venue's own decorations?
- Alcohol – through the farm or your own? Will this incur additional costs?
- Recommended partners?
- What about cleaning for the farm, and what about the customer?
- Regulations regarding garbage?
- Good communication / good reputation?
With good planning and careful choices, you can ensure that your wedding party will be exactly what you've always dreamed of!
